Bookkeeping, Outsourced Payroll, Office Administration & Business Websites
Your
Ideal
Office Administration
Partner
Outsourced Office Administration
Southampton, Hampshire, UK
Our Office Admin Service Overview
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A cost-effective, hassle-free solution
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Seamless set-up & onboarding
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Dedicated account manager & service team based in Southampton, Hampshire. Servicing clients across the UK
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Decades of office administration experience & expertise
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Trusted professionals with exceptional 5* customer reviews & feedback
We provide a complete office admin service for tasks which are often seen as mundane, but are vital to the smooth-running of a business.
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We offer fully flexible, cost effective solutions to meet your needs. We can take on a specific project or cover a wide variety of activities; you only ever pay for the hours that we work, all wrapped up in a simple hourly fee. The hours we work are flexible giving you the peace of mind that the work will be done efficiently and effectively. In addition, we work remotely so there's no need to worry about office space, providing IT equipment or HR costs; we take care of all of that.
By working with us, it allows you to focus on the activities that allow you to add the most value to your business.
What Does Our Office Admin Service Include?
Our team can assist with a wide variety of tasks, here's a few examples:
Manage Administrative Tasks:
Our team can handle various administrative duties such as answering phones, scheduling appointments, managing calendars, and organising meetings.
Coordinate Office Operations:
They can oversee day-to-day office operations, ensuring that office supplies are stocked, equipment is maintained and facilities are organised.
Handle Correspondence:
Our office administration specialists can manage incoming and outgoing correspondence, including emails, letters and packages. They ensure that messages are relayed promptly and accurately.
Maintain Records:
They can be responsible for maintaining accurate records and filing systems, both electronic and physical. This includes organising documents, updating databases and archiving records as needed.
Assist With Human Resources:
They can support HR functions such as employee onboarding, maintaining personnel records, processing paperwork and coordinating training sessions.
Manage Travel Arrangements:
Our office administration specialists can coordinate travel arrangements for employees, including booking flights, accommodations and transportation as required.
Handle Financial Tasks:
They can assist with financial tasks such as processing invoices, reconciling expenses and managing petty cash. They may also assist with budget tracking and expense reporting.
Provide Customer Service:
They can serve as a point of contact for clients, customers and visitors, providing information, assistance and resolving inquiries or concerns in a professional manner.
Coordinate Events:
Our specialists can organise company events, meetings and conferences. This includes coordinating logistics, booking venues, arranging catering and managing RSVPs.
Ensure Compliance:
They can ensure that the office operates in compliance with relevant regulations and policies. This may involve maintaining confidentiality, adhering to data protection laws and enforcing workplace health and safety guidelines.
Overall, our team can play a vital role in ensuring the efficiency, organisation and professionalism of the office environment by managing administrative tasks, coordinating operations and providing support to employees and customers.
Key Advantages Of An Outsourced Office Admin Service
Administrative Efficiency:
Outsourced office administration services streamline administrative tasks such as scheduling, correspondence management and record-keeping, enhancing overall operational efficiency.
Cost Effectiveness:
By outsourcing office administration tasks, businesses can reduce overhead costs associated with hiring full-time administrative staff, including salaries, benefits and training expenses.
Flexibility:
Outsourced office administration services offer flexibility in terms of scalability and resource allocation, allowing businesses to adjust services based on fluctuating demands without the constraints of hiring or downsizing internal staff.
Focus On Core Activities:
Delegating administrative tasks to external professionals enables business owners and employees to focus on core activities, such as client servicing, product development and revenue-generating initiatives.
Specialised Expertise:
Outsourcing office administration provides access to specialised professionals with expertise in administrative management, workflow optimisation and organisational efficiency, leading to improved productivity and effectiveness.
Enhanced Professionalism:
Professional office administration services uphold high standards of professionalism in communication, customer service and administrative processes, projecting a positive image of the business to clients, partners, and stakeholders.
Time Savings:
By offloading administrative responsibilities to a dedicated service provider, businesses save valuable time that can be allocated to strategic planning, business development and growth-oriented initiatives.
Reduced Administrative Burden:
Outsourced office administration services alleviate the administrative burden on internal staff, freeing up their time and energy to focus on tasks that directly contribute to business success.
Access To Technology & Resources:
External office administration providers often utilise advanced software, tools, and resources to streamline administrative workflows, improve efficiency and enhance collaboration within the organisation.
Scalability & Adaptability:
Outsourced office administration services can easily scale to accommodate changes in business size, scope, or requirements, providing businesses with the flexibility to adjust services as needed without disruption.
How Much Does Our Office Admin Service Cost?
Our office administration services are bespoke to you and your business and charged by the hour. We can provide a simple no-obligation quote using the following straightforward process:
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Contact Us
Tell us how you work currently and what help you need. You can call us, send an e-mail or get a free no obligation quote by completing our on-line quote form.
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Tailored Proposal
Once we understand your requirements we will provide you with a proposal outlining how we can help and how much it will cost.
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Service Launch
We start delivering the service, working closely with you to ensure everything runs efficiently and effectively.
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Also remember you only pay for the hours we work. You don't pay for our coffee breaks, team meetings, training, sickness and holidays as you would with a regular member of staff.
Who Are The Invisible Assistant?
The Invisible Assistant has been operating since 2010. Backed by an experienced and qualified team based at the Science Park in Southampton, Hampshire. We are focused on providing our 250+ clients with a consistent, cost effective and first-class service.​
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The Invisible Assistant offers a remote, innovative, cost-effective and low risk office administration solution to suit a variety of business needs. Our service is based on a common-sense, no-nonsense, business-savvy approach.​ We bring many decades of experience, reliability and professionalism to your business and are good at what we do. You can be confident that your work is in safe hands.